Enterprise Content Management: Rock-solid document management solutions.

Our services.

Blue Fish has been delivering enterprise content management solutions for over 15 years and has helped some of the best brands in the world grow revenue, streamline processes, meet regulatory requirements, and create new products. Whether implementing an off- the-shelf application or developing a custom software solution, we approach every project with the same attitude: You deserve to have it done right the first time.

Document Management

Organizations that value reliable document management as essential to their core business processes call on Blue Fish to develop ECM solutions that are easy to use and easy to support.

CMS & DAM

Content Management Systems make website development processes less repetitive and more flexible. Blue Fish can help your organization better present information on your site by customizing a system to edit, publish, and modify content in one centralized location with a user-friendly interface. Need help with digital assets? Let us build a customized software system to simplify protocols for ingesting, storing, archiving and distributing assets.

Records Management

Protect sensitive information by securely storing, preserving, and delivering it. Blue Fish can help manage and retain critical enterprise records so you can respond to legal discovery requests, comply with regulations, and destroy obsolete information when its retention period is complete.

Workflow & Business Process Automation

Blue Fish can help you re-engineer, streamline, and automate key business processes by using the latest workflow and business process management technologies. Our solutions increase productivity, reduce error rates, and eliminate tedious manual tasks.

Document Scanning & Archiving

Whether you only have a few folders on your desk or millions of files in off-site storage, Blue Fish can help you scan, organize, and electronically archive your paper files to eliminate expensive storage fees and dramatically improve document retrieval times.

Intelligent Capture

Blue Fish helps our clients streamline their processes and reduce labor costs by automating information capture within unstructured content. From simple invoices to complicated construction work orders, our team can implement a solution that drives return on your investment in months, not years.

Migrations

Zero system downtime is critical in ensuring users have full access to their content during a migration. With our proven migration methodology and industry-leading technology, Blue Fish can achieve the largest content migrations for the most complex systems, particularly in regulated industries like Pharmaceutical and Life Sciences.

Recommended platforms.

With hundreds of client implementations under our belts, as you can imagine we have worked with quite a few platforms. And while we consider ourselves “technology agnostic” (our focus is on the RIGHT technology solution for the problem at hand), there are a couple of platforms that we find ourselves going back to time and again. These platforms not only are driving the industry forward with innovative new features and functions, but provide the utmost in flexibility to customize as needed for specific business needs. In short they give you the best of both worlds.

Alfresco

Alfresco One provides a powerful open-source ECM platform with a robust design and architecture. Add Alfresco’s Activiti business process management (BPM) suite, and your organization will have the foundation to scale wherever your business takes you. Whether you are a mid-market company growing faster than you ever dreamed, or a Fortune 500 Enterprise with all of the complexities that brings, Alfresco has the right tools to meet your needs.

Ephesoft offers arguably the most comprehensive Intelligent Document Recognition (IDR) software in the industry. It enables businesses to better classify documents by using content, bar code or layout analysis.

Ephesoft

Our products.

A reusable code library is at the core of our business model. And while we are a services company at our core, we do offer a set of software products. By bringing our clients what might have otherwise been a custom solution as a supported product, we reduce your project risk, accelerate your project timeline, and ease your upgrade path worries.

Librarian

A document management system isn’t very useful if the content inside is hidden from view. Our Librarian for Alfresco can automatically keep your content organized and classified so that it’s easy to find. It automates tedious manual tasks so that your users don’t have to.

  • Enforce your corporate naming convention and file structure by automatically naming documents and filing them in the right location
  • Create folders automatically if they don’t already exist
  • Automatically populate metadata values based on the filename or folder structure
  • Keep document metadata in sync with metadata on parent folders
  • Launch documents on the right workflow based on metadata values
  • Much more!

Control Library

Not all the world is a nail, and sometimes a hammer just won’t do. The same is true in the world of attribute “pickers”. This new collection of metadata entry and search widgets extends the functionality previously available with Alfresco Share, making it much easier to work with pickers backed by large data sets. These new widgets include:

  • Attribute picker backed by a shared data list
  • Attribute picker backed by a database table
  • Type ahead attribute picker that filters the result set of options offered based upon data entered

Actions Library

The world just got simpler with the Alfresco Actions Library! This extension of the document actions currently available within Alfresco Share gives you more robust and streamlined options for completing tasks. No more headaches! These widgets include:

  • Multi-Select Edit Properties – Allows users to multi-select a group of documents and edit a property (or multiple properties) for all of those documents at the same time, in a single action. Also includes a “search and replace” widget for bulk update of only selected values within multi-value attributes.
  • Multi-Select Content & Metadata Export – Allows users to multi-select a group of documents and export these documents to a zip file in a single action. Also includes the option to include a corresponding .html file for each document that includes a detailed report of all metadata (including any custom attribute fields) for that particular document.

Power Search

Alfresco Share’s already powerful search capabilities just got even better! Alfresco Power Search is a set of user interface search enhancements that allows users to spend less time looking for information and more time putting it to use.

  • Targeted Search – Allows users to search ONLY within a specific folder or group of sub-folders.
  • Fetch “Next Set” of Results – Search results are typically limited to a (configurable) number of results. This enhancement allows users to select the “next set” of results to continue to step through the entire result set.
  • Multi-Select Actions from Search Results – From the Search or Advanced Search results screen, allows users to multi-select documents and then Move, Copy, or Delete those documents in a single action. If our Alfresco Actions Library is installed, this enhancement also allows users to perform those bulk actions from the Search or Advanced Search results screen.

Turn Alfresco into an Imaging System with our Document Indexing Module. This extension lets you scan documents into Alfresco with the scanners or multi-function printers you already have and then process them in easy-to-use indexing queues. It enables distributed scanning and indexing without the need for a centralized mail room scanning system.

  • Rapid Indexing – See a preview of the document image on the same screen as the metadata fields. Enter the required data, hit save, and you are automatically taken to the next item in the queue. Documents are automatically renamed and filed into the appropriate place in the repository.
  • Flexible Indexing Queue Definition – Indexing queues can be defined based upon folder path, missing metadata attributes, or even templatized based upon the current user. The choice is yours.
  • Dynamic Sub-Folder Filtering – For those indexing queues defined based upon a folder location, users can add sub-folders and may filter the queue based upon those items automatically. No configuration changes required.

 

Check out the following webinars to see the Document Indexing Module in action:

Is capturing document signatures a critical part of your business processes? Are you finding yourself using your Alfresco investment to store document files only to then print those documents out for physical signatures? Are you lacking visibility into knowing which documents are waiting to be signed? Are you paying people to collect your incoming mail, sort through it for signed documents and then scan those documents into Alfresco, hoping that they’ll magically get reconnected with the original?

At Blue Fish, we see these issues with nearly all of our clients. Our DocuSign Connector for Alfresco solves these problems! This open source connector allows companies to incorporate electronic signature capture into Alfresco workflows by leveraging the power of the DocuSign API. No more documents getting lost in the mail. No more guessing if a document has been signed. No more unnecessary expenses and delays.

Download Now

Migration Workbench lets you easily perform complex migrations by enabling a revolutionary approach we call Zero Downtime Migrations. It does this through the use of a three breakthrough concepts:

  • Live to Live Migrations – Migration Workbench lets you migrate content while your users continue to work in your repositories. Our incremental migration engine will automatically update the target repository when data in the source repository is added, updated, or deleted.
  • Migration Rules – Unlike antiquated ETL tools, Workbench employs easy to use migration rules to control how metadata is mapped from the source to the target repository. Even business users can create rules to fix data problems that have been plaguing you for years.
  • Dynamic Cutover – Workbench can prioritize critical content to go live early while less important information is still being migrated. You can start using your new system as soon as your highest priority content has been imported – practically right away.

Get more details from the Migration Workbench datasheet

Check out the following webinar and articles to learn more about Migration Workbench in action:

+ Productivity Bundle
for Alfresco Share

Librarian

A document management system isn’t very useful if the content inside is hidden from view. Our Librarian for Alfresco can automatically keep your content organized and classified so that it’s easy to find. It automates tedious manual tasks so that your users don’t have to.

  • Enforce your corporate naming convention and file structure by automatically naming documents and filing them in the right location
  • Create folders automatically if they don’t already exist
  • Automatically populate metadata values based on the filename or folder structure
  • Keep document metadata in sync with metadata on parent folders
  • Launch documents on the right workflow based on metadata values
  • Much more!

Control Library

Not all the world is a nail, and sometimes a hammer just won’t do. The same is true in the world of attribute “pickers”. This new collection of metadata entry and search widgets extends the functionality previously available with Alfresco Share, making it much easier to work with pickers backed by large data sets. These new widgets include:

  • Attribute picker backed by a shared data list
  • Attribute picker backed by a database table
  • Type ahead attribute picker that filters the result set of options offered based upon data entered

Actions Library

The world just got simpler with the Alfresco Actions Library! This extension of the document actions currently available within Alfresco Share gives you more robust and streamlined options for completing tasks. No more headaches! These widgets include:

  • Multi-Select Edit Properties – Allows users to multi-select a group of documents and edit a property (or multiple properties) for all of those documents at the same time, in a single action. Also includes a “search and replace” widget for bulk update of only selected values within multi-value attributes.
  • Multi-Select Content & Metadata Export – Allows users to multi-select a group of documents and export these documents to a zip file in a single action. Also includes the option to include a corresponding .html file for each document that includes a detailed report of all metadata (including any custom attribute fields) for that particular document.

Power Search

Alfresco Share’s already powerful search capabilities just got even better! Alfresco Power Search is a set of user interface search enhancements that allows users to spend less time looking for information and more time putting it to use.

  • Targeted Search – Allows users to search ONLY within a specific folder or group of sub-folders.
  • Fetch “Next Set” of Results – Search results are typically limited to a (configurable) number of results. This enhancement allows users to select the “next set” of results to continue to step through the entire result set.
  • Multi-Select Actions from Search Results – From the Search or Advanced Search results screen, allows users to multi-select documents and then Move, Copy, or Delete those documents in a single action. If our Alfresco Actions Library is installed, this enhancement also allows users to perform those bulk actions from the Search or Advanced Search results screen.

+ Document Indexing Module
for Alfresco Share

Turn Alfresco into an Imaging System with our Document Indexing Module. This extension lets you scan documents into Alfresco with the scanners or multi-function printers you already have and then process them in easy-to-use indexing queues. It enables distributed scanning and indexing without the need for a centralized mail room scanning system.

  • Rapid Indexing – See a preview of the document image on the same screen as the metadata fields. Enter the required data, hit save, and you are automatically taken to the next item in the queue. Documents are automatically renamed and filed into the appropriate place in the repository.
  • Flexible Indexing Queue Definition – Indexing queues can be defined based upon folder path, missing metadata attributes, or even templatized based upon the current user. The choice is yours.
  • Dynamic Sub-Folder Filtering – For those indexing queues defined based upon a folder location, users can add sub-folders and may filter the queue based upon those items automatically. No configuration changes required.

 

Check out the following webinars to see the Document Indexing Module in action:

+ Alfresco –
DocuSign Connector

Is capturing document signatures a critical part of your business processes? Are you finding yourself using your Alfresco investment to store document files only to then print those documents out for physical signatures? Are you lacking visibility into knowing which documents are waiting to be signed? Are you paying people to collect your incoming mail, sort through it for signed documents and then scan those documents into Alfresco, hoping that they’ll magically get reconnected with the original?

At Blue Fish, we see these issues with nearly all of our clients. Our DocuSign Connector for Alfresco solves these problems! This open source connector allows companies to incorporate electronic signature capture into Alfresco workflows by leveraging the power of the DocuSign API. No more documents getting lost in the mail. No more guessing if a document has been signed. No more unnecessary expenses and delays.

Download Now

+ Migration
Workbench

Migration Workbench lets you easily perform complex migrations by enabling a revolutionary approach we call Zero Downtime Migrations. It does this through the use of a three breakthrough concepts:

  • Live to Live Migrations – Migration Workbench lets you migrate content while your users continue to work in your repositories. Our incremental migration engine will automatically update the target repository when data in the source repository is added, updated, or deleted.
  • Migration Rules – Unlike antiquated ETL tools, Workbench employs easy to use migration rules to control how metadata is mapped from the source to the target repository. Even business users can create rules to fix data problems that have been plaguing you for years.
  • Dynamic Cutover – Workbench can prioritize critical content to go live early while less important information is still being migrated. You can start using your new system as soon as your highest priority content has been imported – practically right away.

Get more details from the Migration Workbench datasheet

Check out the following webinar and articles to learn more about Migration Workbench in action:

Solution offerings.

While every company is different and our clients all have slight nuances to how they approach their business, when you take a step back and “squint” at the solutions, there are often common elements at the core. There are a handful of these solutions that we have see so frequently that we have packaged them into discrete solution offerings.

Alfresco Quick Start

Afraid of making rookie mistakes? Unsure of where to start? Let our experts show you the ropes. It’s what we’re here for. Alfresco is one of the most powerful document management platforms available today. But with all that power comes complexity, and it can be hard to know if you are setting things up the right way.

Blue Fish can help. Our Alfresco Quick Start is the fastest and easiest way to get Alfresco deployed in your environment.
It may be right for you if:

  • You are rolling out Alfresco in phases or starting in a few key departments.
  • You want to avoid customization because it increases expense and makes upgrades harder.
  • You want to follow best practices and learn from a team of document management experts.
  • Your IT team is busy with other important initiatives and don’t have time to become Alfresco experts on day one.

Employee Onboarding / HR Employee Files Solution

One of the most significant investments a company will make in the hiring process is getting new employees up and running at their job. All too often, we hear stories about companies struggling to streamline their onboarding system, which increases costs associated with new hires. Some common problems include:

  • Bottlenecks and red tape delay employees from working efficiently
  • Many internal and external parties are involved in the process and miscommunication often occurs
  • Employees start the onboarding process on the day they begin work, instead of days or weeks in advance
  • New employees must rely on others to train them; self-service training is either missing completely or is highly ineffective

By combining our expertise in solving complex content management problems and integrating world-class, third party software, Blue Fish’s Employee Onboarding Solution can significantly reduce the bottlenecks in your onboarding processes, allowing your employees to be more effective with less ramp time.

With Blue Fish’s Employee Onboarding Solution for Alfresco, you can:

  • Greatly reduce the need for paperwork
  • Obtain signatures for documents electronically, even before employees show up for their first day
  • Provide self-service, task-oriented training
  • Have better visibility into the onboarding process in order to allow your organization to continuously improve and fine tune the process

Higher Education / Student Files Solution

Colleges and Universities deal with the same sort of document management concerns as face corporate human resource departments, except that they have the added bonus of a “work force” that turns over completely every 4-5 years, as well as an every growing “alumni” network that may need access to transcripts, recommendations, and other documentation at any point in the future.

The Blue Fish Student Files solution offering, based on Alfresco One, streamlines the process of ingesting, maintaining, and archiving student data and documentation. It allows students secure “self-service” read-only access to the appropriate sections of their record, while providing decentralized access to university administrators and advisers.

Oil & Gas Pipeline Compliance Solution

In 2010, a natural gas pipeline exploded in San Bruno, California. This devastating accident prompted the US Government to put in place heightened regulatory requirements for pipeline transportation systems to ensure the safety of the public and the environment. Amongst other requirements, HR 2845 mandates that energy companies be able to define the MAOP (Maximum Allowable Operating Pressure) for any part of a natural gas line and to quickly provide supporting documentation, including all components and build specifications, line pressure test history, and information about any service or leak repairs.

Blue Fish’s MAOP Compliance Solution allows pipeline operators to not only comply with these regulations, but also enables their engineers to quickly and efficiently access relevant information while in the field. Leveraging best of breed open-source technologies like Alfresco and Ephesoft, Blue Fish’s MAOP Compliance Solution will:

  • Speed the rate at which you can ingest and index legacy documentation
  • Allow engineers to quickly focus in on verifying documentation for “high-risk” sections of your pipeline and keep track of what has been verified (and what still needs review)
  • Automate the on-going ingestion of new project documentation
  • Integrate with your GIS so that documents can be pulled up exactly when and where you need them